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Course Reserves

Reserve Materials for a Course

Instructors can place materials "on reserve" in the library to ensure that all students have access to required, supplemental, or recommended books, articles, videos and other items.

Items that can be placed on reserve: Books and photocopies of journal articles (including personal copies of books, lecture notes or other course material) available at Kapiʻolani CC library may be placed on reserve; materials borrowed from other libraries may not.

All personal copies submitted for reserve will be labeled and bar-coded. Although library staff takes all reasonable precautions to ensure the safety of these materials, items on reserve are at some risk. As such, we strongly suggest not placing valuable or irreplaceable items on reserve, as the library cannot be responsible for any damaged, missing and/or lost personal copy while on reserve.

Copyright: The library acknowledges the intellectual property rights of others and is committed to maintain high standards of ethical conduct by fulfilling our moral and legal obligations with respect to the use of copyright-protected works.

University of Hawaiʻi Copyright Guidelines (PDF) govern the making of reproductions of copyrighted material. In accepting reproductions for reserve, the library assumes that the copy or copies have been made in compliance with fair use provisions.

The library assumes all submitted material is copyright compliant and reserves the right to not accept material that, in its judgment, violates copyright.

Under the guidelines established by the American Library Association's Code of Ethics, the Kapiʻolani College library faculty and staff do not provide interpretations of copyright laws. This Web site is not a substitute for expert legal advice. For additional information, review the University of Hawaiʻi Copyright Guidelines (PDF).

Number of Recommended Copies: Providing a satisfactory number of copies will ensure that all students taking your courses have access to reserve materials. It is suggested that you submit one journal article reprint, personal copy, or Kapiʻolani CC library book per 25 students in your course (with a maximum of 5 reprints/copies per course). Note that copy reprints must comply with UH Copyright Guidelines.

Print Reserves: Copies of journal articles and similar copyright protected works may not be on reserve for concurrent semesters without the copyright holder's written permission.

Only one chapter may be copied from a book. If you wish to place more than one chapter on reserve, we suggest placing the entire book on reserve.

Media Reserves: Faculty may place personal commercial copies of videotapes on reserve. If you do not wish to use your own personal commercial copy, we suggest acquiring an additional copy with departmental funds.

The library cannot accept copies of off-air and cable programs, as well as commercial tapes; however, the library is able to accept programs copied from broadcast networks with the following conditions as mandated by the Guidelines for Off-Air Recordings of Broadcast Programming for Educational Purposes:

  • The copy must be of the initial broadcast.
  • It must be accompanied with proof of its airdate, such as a copy of its listing in the TV Guide.
  • The copy may only be used for 10 days after the airdate.
  • The instructor is responsible for destroying the copy 45 days after the airdate.

Electronic Reserves: The library now offers an Electronic Reserve service ("E-Reserves") to supplement the existing Print Reserve service. Students will now be able to read portable document format (PDF) copies of articles, lecture notes and other materials you submit using the UH System Library Catalog. PDF formatted materials can be viewed using Adobe Acrobat Reader, a free downloadable product.

The library will scan copies of materials submitted for E-Reserves, and can also provide links to Web sites on PDF documents. Documents you wish to place on E-Reserves may be sent as an email attachment to

To comply with copyright guidelines, a page listing bibliographic information and a copyright disclaimer will be included with all Electronic Reserves.

End of Semester Procedures. Circulation staff will send you an "Update Response Letter" mid-semester, asking you if the reserve materials you have for the current semester will be needed for the following semester. To avoid removing your materials from Reserve and returning them to you, you must respond by the deadline printed on the Letter.

Reprints and personal copies will be delivered to your departmental office. Library books will be returned to the Kapiʻolani CC collection.

Copyright protected materials are returned at the end of the academic year. They may be resubmitted with the copyright holder's permission.

Submitting requests. Fill out, print, and sign the Reserve Request Form (PDF), then submit the form to Circulation Counter staff.

Materials submitted electronically via email or in digital form at the Circulation Desk will receive top priority. Copyrighted materials will not be processed until we have received the accompanying completed reserve request form. Allow one week for processing.

Send documents as email attachments to

All other requests will be processed on a first-come, first-served basis.

Allow two weeks for processing reserve requests if they are submitted at the beginning of a semester.

Last Updated: Mar 20, 2023 8:46 PM